The lease package includes the following features.

• Multiple leases per customer
• Lease can include service. 
• Service part of lease can be invoiced on a per page/click with minimums.
• Asset tracking with depreciation
• Pay commissions to vendors on lease payments and service.
• Built in CRM and Sales Prospecting with email marketing

Lease Package Features

Each lease can be depreciated and post depreciation expense to the general ledger system.

Lease amortization is calculated and easily displayed.

The Lease expiration report is used to print a list of leases due to expire.

Other features:

Invoice customers for property taxes, filing fees, and any other fees.

Invoice for returned equipment.

Maintain insurance information about each lease. 

Leases can be operating leases or financing leases.

Accounts Receivable

The system supports multiple accounts receivable for each company.  Reports can be printed for all accounts or only for selected type of accounts receivable, such as national accounts.

Save time with simplified customer procedures.

Each customer may have multiple shipping addresses separate from a billing address.  A separate customer account is not required for each address.  The ship to addresses can be added as orders are entered into the system.

Control cash flow!

An automatic credit check is made prior to any invoicing for a customer.   The credit check is made on the basis of the customer credit limit, past due balance, and the credit code field in the customer's master data record. 

Customers may be placed on credit hold either manually or automatically based on user past due amounts, contract expired, or over credit limit.

Finance charges can be calculated and processed for all past due accounts.   Individual customers may be assigned no finance charges. 

Management may also assign a different finance charge rate to special customers only.  This allows a great deal of flexibility in the management of each account.

Other time saving features include:

More than one cash account may be used, with each cash account's entries reported separately. 

Sales tax reporting allows you to define an unlimited number of tax codes.   Each customer may be assigned up to five different multilevel tax codes.  The monthly Sales Tax report only shows how much tax was collected in each taxing area, but also shows the total sales in each of these areas.  Now you can fill out your sales tax forms with one simple, easy-to-use report.

Accounts Payable

Flexible payment methods to accommodate how you pay your bills.

An individual voucher or vendor may be placed on "hold". This feature comes in handy when a particular invoice is in dispute. The system won't allow it to be paid until released.

Vouchers may be selecting for payment by any combination of voucher number, vendor, due date, voucher date, release code, or payable amount.

The system can be set to pay a percentage of each voucher selected. Partial payments may be made on any voucher by entered the amount to be paid.

Upon selecting a voucher for payment, the cash requirements report will print the balance a vendor may owe you from the accounts receivable system. This allows management flexibility to make decisions when a vendor has a balance with your company.

Checks may be voided. The system will update the general ledger system with appropriate journal entries.

All selected vouchers to be paid for a vendor will appear on the same check. Optionally, manual checks may be entered into the system.

Credit card transactions with reconciliation when you receive your credit card statement.

Check reconciliation for your checking accounts.

Quick and easy data inquiry

The vouchers may be posted to the general ledger system with multiple general ledger account distribution.

Vouchers may be displayed by using the voucher number, vendor's invoice number, or your purchase order number. Also, outstanding payables may be displayed by vendor.

Vendor invoices can be scanned and stored on your computer system.   You can display a copy of the scanned invoice at any time.

The system will maintain the voucher information as long as desired with the ability to print the voucher history and the delete this history from your data files.

Management reports

The Accounts Payable module is designed to use the "voucher system" to enhance the management controls placed upon accounts payable.

The vendor master records store address lines, month-to-date purchase amounts, year-to-date purchase amounts, search name, vendor contact, phone number, fax number, discount percent, discount days, volume last year, last purchase date and current amount due.

Any return authorization created in the purchase order system will automatically reduce the vendor payable in the Accounts Payable system.

Recurring vouchers such as rent and loan payments may be entered one time into the system. Each month, a voucher is created for the amount to be paid, reducing operator time spent in duplicate processing. The voucher will post principal, interest, and up to eight additional amounts (i.e. property taxes) to the general ledger.

A detailed check history showing date, check number, vendor to which issued, amount and date voided (if voided) can be displayed or printed.

The system will display the total due for each vendor as well as a detailed report aged by date. This report may be printed for one, all, or a range of vendors.

A due date report detail all vouchers and the day due with running totals.  This is valuable for cash planning.

Financial Reporting

The General Ledger is the heart of any good accounting system. It is here that we gather the information from all other departments.  The versatility of the General Ledger relates directly to the ability to gather, process, store, and present the information that is so vital to all management decisions.  A priority is the ability to present the timely information in a personalized format that management deems to best fit their needs. It may be further user defined, presenting as little or as much detail as necessary to meet the objectives of each department within your company.

Get the financial information you need to effectively manage your business.

Each company can be broken down into different branches and then by department. Profit and Loss statements may be generated for each department, branch, or company. The degree of detail is strictly up to management.

A general ledger activity report may be printed for any account, range or accounts or all accounts. It may also be printed for the current month, a previous month, or the whole year. This is a valuable audit trail when you are tracing an entry that was posted to the wrong account.

The system will store unlimited months of financial statements which can be printed for any month, even years in the past. This information is as close as your fingertips and is very helpful to management when making decisions.

The General Ledger system, as well as all of the other financial modules which make up the River Cities Software package, conforms rigidly with Generally Accepted Accounting Principals (GAAP) standards.

The system allows current month and year-to-date income statements to be compared to both budget and prior period income history. The variances are presented as an actual dollar difference or as a percent of revenue. These comparisons, as well as the income statement and balance sheet can be run for any month of the previous two years.

Versatile financial statements

The chart of accounts allows up to nine alpha or numeric characters for the account number. The nine characters may be further broken down into a five character account number and a four character department number. This feature allows for maximum flexibility in setting up your accounting system. This also allows you to customize you own system to your particular needs.

Budgets may be entered for any month of the year or for the entire year. The budgets may be entered as a dollar amount or a percent of sales.

The income statement and balance sheet will print supporting schedules.

The software is extraordinarily versatile in its ability to run Financial Statements on a department, a branch, a division, a company, or related departments, related branches, related divisions, and related companies. Supports "range" and "wildcard" parameters for running Financial Statements to give management the flexibility to analyze related operations within a user specified range, or to analyze specific operations.

Flexible processing

All transactions for the current or prior fiscal years may be displayed on the screen or printed.

During the journal entry process, a constant display of net balance, trial balance, and zero proof is displayed. The account numbers used are verified during the journal entry process as well as the journal entry being in balance. It will not allow you to post a journal entry to the general ledger that is not in balance.

The General Ledger system is date sensitive. An authorized user may post entries to a specified month (past or future) by specifying the date to use when making a journal entry. 

Prior period adjustments to the income statement or balance sheet may be entered, thus eliminating the need to adjust retained earnings. This will show the activity for the proper month. An authorized user may make a journal entry that should have been entered in a prior accounting period. Just enter it with the correct dates and the system will automatically transfer it to the proper month. 

Unlike software products from other vendors, this package  fully supports prior period entries. which allows you to keep your financials current, accurate, and meaningful to help you manage your business more effectively.

The financial detail in the general ledger is password protected. The financial statements are also password protected.

The system allows future period journal entries so that journal entries may be entered at any time for any month.

River Cities Software, Inc. will provide assistance in developing the General Ledger Master Chart of Accounts at no additional charge. In most cases, a Master Chart of Accounts will be built based upon a customer's current specifications to allow multiple distribution in all five areas of the General Ledger (Assets, Liability, Equity, Income, and Expenses). Financial Statement Formatting is also included in the initial customer set-up.  The system comes with a recommended chart of accounts.

Sales Team Management

Know what you have scheduled and when

The Sales Prospecting system contains a complete appointment and task scheduler with daily, monthly, weekly, and yearly views.  Also a planner view can be displayed.  Each appointment can be color coded and reminders set. 

A report will print a list of calls to be made for each salesrep for a specified date range.

The appointment records will show the contact history and date/time for each follow-up.

Contact history is maintained for as long as desired.

A report listing appointments not completed by each salesrep is a valuable management tool. How often has a sale been lost because the salesrep did not follow-up in a timely manner on a lead, proposal or demo.

Comments may be entered for each contact. This will allow a detailed explanation of what the contact was about. This can be used to get new salesreps selling in a shorter time when existing salesreps leave your firm.

Statistics on each type of contact or call can be maintained for each salesrep. The statistics report is used to measure salesrep productivity.

Information, information, information!

An example is when your sales people call on a new prospect. They can gather a wealth of information about what types of office equipment the prospect uses, such as brand and model, expiration date of service contracts and types of contract. Now you know what type of toner they need, normal paper usage, etc.

Have the ability to maintain multiple contacts within a prospect and selectively sort to determine the relationship with other firms within your market area with SIC code comparisons.

Each prospect may have up to 150 yes/no qualifiers assigned, as well as up to twenty-one user defined data fields.

Track decision maker's name, title, and phone numbers with fields to record who influences the buying decision.

Competitive equipment is maintained by SIC (Standard Industrial Classification) code, customer location, type of equipment, purchase or rental, term of contract, billing terms, current volume, contract expiration, and special customer needs that may or may not be satisfied by the current equipment or supplier.

Supplies and other renewable inventory is loaded into the Sales Prospecting system from the Service Dispatch, and Invoicing systems.

Time savers help your sales grow

Sales territories may be maintained by zip code, selected markets, and specialized equipment.

The ability to print mailing labels or envelopes for prospects after sorting.

The Sales Prospecting system measures supply potential by manufacturer, equipment type, and copy volume. A report is printed showing potential versus actual purchases by customer for all consumable supplies.

Lead generation based on historical and future known facts by prospect and user needs.

A complete mail list file is maintained with the ability to select any combination of "and", "or", or "not" search on qualifiers.

A complete mailing history of date and content of each mailing to every prospect may be maintained and reviewed.

The sorted prospects may be interfaced to a word processing program so that correspondence may be sent to all prospects selected in the search.

Machine sales can be forecast by comparing recommended monthly usage on each copier to actual monthly usage. The report will print a list of all copiers eligible for upgrades.

Reports are available to forecast supply sales based on past buying habits of your customers. This enables you to call the customer before another dealership to get those supplies.

Sales prospecting information can be dumped to a Palm handheld or notebook computer so that the salesrep can have up to the minute information about their prospect, including appointments, service history, and purchasing history.

Know about your customers without hassling the accounting and service departments.

Gather sales information from your own sales department about your customers. Information is also gathered from your sales staff who are calling on new, prospective customers.

Contract information on your customers as well as prospects is maintained showing all contract information including a purchase amount to facilitate upgrades.

Every time a meter reading is taken in the Service Dispatch or Contract Billing system, the reading is put in the Sales Prospecting system.

Full service history may be displayed by the sales rep without the use of the service dispatch system.

Purchase history may be displayed or printed by the salesreps.

Sales Campaigns, Email Campaigns, Newsletter, Email Newsletters,  Sales Forecasts, Pipeline management,  Sales Funnel Management, and more.

Lease Package Pricing

Includes all support, updates, and enhancements to the software.

Low monthly fee to help your cash flow.

If for some reason you find the software does not help your business, just cancel and make no further payments.

Upon receipt of payment each month, you will received a new license code to be entered into the software.

Option of convenient subscription billing using PayPal subscriptions.

At any time you can pay the one time license fee and make no further payments.

One time license fee of $3600.00 per station.

Includes support, updates, and enhancements for one year. 

Each year after the first year you can choose to renew your support agreement for $695.00 per year.  The support agreement includes all updates and enhancements.

No on going payment for the use of the software.

Upon receipt of payment you will receive a permanent license code to be entered into the software.

These license fees above are in US dollars.  Click here to view your country specific license fees.  Select your country, enter the number of stations for the leasing package, and click the Calculate button. 

Lease Package Free Trial