Accounts Payable
A voucher cannot be deleted. However, you can remove the voucher be changing the payable amount to zero. To change the payable amount to zero, edit the general ledger distribution. This can be done by selected a general ledger number and change the amount to the desired amount, or by adding a general ledger (including an existing general ledger number) along with the amount to add or subtract to that distribution.
This is usually caused by a manual check being entered twice and the check register is processed. Both payments will be made to the voucher. This can also be caused if a payment was entered for a voucher that is dated before the voucher date for that voucher.
The is usually caused by requesting a partial payment for the voucher. The partial payment will create a check request which will be on the next cash requirements report.
1. Display the voucher. Look at the payments made on this voucher. What is the date of the payment. If after the date of the aging report, it has not been paid yet according to the aging report.
2. This can also be caused by a null in the discount. Display the voucher. Change the discount to zero even though it looks like a zero.
The last step of the cash requirements report is to not pay a negative check.
If the credits being used are more than the vouchers selected to be paid, this would result in a negative check.
The cash requirements report will not select any vouchers for the vendor in this scenario.
You can invoice national accounts to the manufacturer. This will create an invoice to the manufacturer in accounts receivable. They will normally issue a credit to your account which needs to be used in accounts payable. You could also have an invoice in accounts receivable that you trade out with a voucher in accounts payable.
1. Do a cash receipt for the credit in accounts receivable and change the general ledger number to a clearing general ledger account number.
2. Enter a negative voucher to the vendor in accounts payable and use the same clearing general ledger account number.
The invoice will show a zero balance in accounts receivable and you will have a credit voucher in accounts payable to use during the check routines.